6 gym tools · prices checked October 3, 2026
CRM for gyms: 6 management tools compared
Gym software is a CRM for members: leads and trials, memberships and billing, check-ins and class schedules. Most price by active members rather than staff. Here's what each one costs.
- Priced by active members
- Free plan flagged
- Prices from each company's page
Sponsored
AttackDesk
Start free, pay as you go, and build the member system your gym needs: change your app's own code with your AI tools or a developer to add trial follow-ups, class packs and win-back campaigns. Texting, calling and AI agents are built in.
- Free to start
- Pay as you go
- Rewrite the software
- Developer friendly
- Build what you need
Side by side
The 6 gym management tools
Each one in detail
Best for: Any industry that wants its own fields and workflow
- Your own app code
- Texting and calling built in
Each company gets its own app code that it can change with its own AI tools, so a brokerage can add listing fields, a law firm matter stages, a nonprofit donor history or a recruiter candidate pipelines. Texting, calling, email and AI agents are built in, pricing is per company with no per-user fee, and pay as you go has no monthly fee.
Best for: CrossFit boxes and strength gyms
- Free plan with higher card fees
- Pro $159, Max $229
The free plan charges higher payment processing (4.99% plus 30¢ per card payment). Pro is $159 a month and Max $229, with lower processing rates.
Best for: Gyms and studios priced by active members
- Priced by active members
- Ultimate from $348
Studio starts at $99 a month for up to 45 active members, Essentials (with a website) at $198 and Ultimate at $348, rising with member count.
Best for: Small gyms and martial arts schools
- Full platform on every plan
- +$50 per extra location
Every plan includes the full platform, priced by active members: $75 a month up to 50, $100 up to 100, $150 up to 200 and $200 up to 400. Extra locations are $50 a month.
Best for: Studios and gyms that want marketplace visibility
- Starter, Accelerate, Ultimate
- Marketplace listing
Mindbody lists a starting price of $79 a month per location; its Starter, Accelerate and Ultimate plans are priced after a call.
Best for: CrossFit and functional fitness gyms
- Performance tracking on Ultimate
- Promo through Oct 31
Wodify shows a starting price of $99 a month as a promotion (down from $199) for gyms that book a demo by October 31, 2026; its plan prices aren't shown.
Checklist
What gym management software should handle
- Leads and trials: trial sign-ups followed up until they join.
- Memberships and billing: recurring dues, freezes and failed-payment retries.
- Check-ins and classes: class schedules, bookings and attendance.
- Retention: members who stopped showing up flagged before they cancel.
- Payments: processing rates matter as much as the monthly fee.
Common questions
What is the best gym management software for a small gym?
Gymdesk includes the full platform from $75 a month for up to 50 active members, and Zen Planner Studio starts at $99 for up to 45. PushPress has a free plan with higher payment processing fees.
How is gym software priced?
Mostly by active members. Gymdesk and Zen Planner step up as members grow, and Mindbody prices per location from $79 a month.
Is free gym software really free?
PushPress's free plan has no monthly fee but charges 4.99% plus 30¢ per card payment, versus 2.89% on its paid plans.