7 therapy practice tools · prices checked October 3, 2026
CRM for therapists: 7 practice tools compared
Therapists need more than a sales CRM: scheduling, a client portal, notes, telehealth and insurance billing, with client records kept private. Here's what each practice tool costs for a solo or group practice.
- Solo and group pricing
- Free plans flagged
- Prices from each company's page
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AttackDesk
Start free, pay as you go, and build the intake and follow-up system your practice needs: change your app's own code with your AI tools or a developer to add intake steps and reminders. Texting, calling and email are built in. Confirm your health-privacy obligations before storing client records.
- Free to start
- Pay as you go
- Rewrite the software
- Developer friendly
- Build what you need
Calculator
What would your practice pay?
Therapy software charges per clinician, often with a lower price for the first one. Pick how many clinicians you have.
Most of these bill monthly. TheraNest's yearly price is shown as a monthly equivalent ($319 a year). SimplePractice also has Starter ($49) and Essential ($79) plans for solo clinicians, and TherapyNotes Solo is $69.
Side by side
The 7 therapy practice tools
Each one in detail
Best for: Any industry that wants its own fields and workflow
- Your own app code
- Texting and calling built in
Each company gets its own app code that it can change with its own AI tools, so a brokerage can add listing fields, a law firm matter stages, a nonprofit donor history or a recruiter candidate pipelines. Texting, calling, email and AI agents are built in, pricing is per company with no per-user fee, and pay as you go has no monthly fee.
Best for: Solo and group therapy practices
- Group: $74 per extra clinician
- Intro discounts
Starter is $49 a month, Essential $79 and Plus $99. A group practice pays $99 for the first clinician and $74 for each additional one. New customers see introductory discounts for the first months.
Best for: Mental health practices that bill insurance
- Free non-clinical staff
- Telehealth included
Solo is $69 a month for one clinician. Group is $79 a month for the first clinician plus $50 for each additional one, with non-clinical staff free. Basic telehealth is included.
Best for: Clinics that want booking, charting and billing together
- AI Scribe add-on $15
- Per-practitioner add-ons
Balance is $59 a month for one practitioner profile, Practice $79 and Thrive $99, plus a fee for each additional practitioner; on Thrive an extra full-time practitioner is $40 a month.
Best for: Therapists who want low per-therapist pricing
- Online booking on Advanced
- Yearly discount
Essentials is $29 per therapist a month or $319 a year, Advanced $59 or $649 a year with online booking and secure messaging, and Premier $89 or $979 a year.
Best for: Wellness and nutrition practitioners
- Free plan: 3 clients
- Professional: 300 clients
Sprout is free for up to 3 clients. Starter is $35 a month or $25 billed yearly for 10 clients, and Professional is $69 monthly for 300 clients.
Best for: Private practices that want unlimited clients cheaply
- Freemium: 3 clients
- Claims $0.25 each
Freemium is free for up to 3 clients. Professional is $39 a month for the first practitioner and $29 for each additional one, with unlimited clients.
Checklist
What therapy practice software should handle
- Scheduling and reminders: online booking with reminders that cut no-shows.
- Client portal: intake forms, documents and secure messages.
- Notes: progress notes and treatment plans, with AI help on some plans.
- Telehealth: video sessions built in or as an add-on.
- Insurance billing: claims and payments if you take insurance.
Common questions
What is the best software for a solo therapist?
TheraNest starts at $29 a month per therapist, Sessions Health at $39, SimplePractice Starter at $49 and TherapyNotes Solo at $69. Practice Better and Sessions Health are free for up to 3 clients.
How much does therapy practice software cost for a group?
SimplePractice charges $99 for the first clinician and $74 for each additional one; TherapyNotes charges $79 plus $50 per additional clinician, with non-clinical staff free.
Can therapists use a regular CRM?
Client health information carries privacy obligations, so therapists usually use practice software built for it. Check what each vendor offers for health-data compliance before storing records.